Transfer Administrative Specialist

Posted: 08/20/2023

SHIFT:  Flexibility required to include day/evening/weekend hours, based upon the needs of the college
LOCATION:  Lakeshore Technical College – Cleveland, Wisconsin
POSITION SUMMARY: This position provides administrative support for maintaining transfer offerings for students, employees and transfer partners. The individual uses related college transfer technology systems (Transferology, etc.). Provide an exceptional customer service experience to both internal and external customers throughout every interaction.  This position also provides administrative support to the college articulation team. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.
REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
ESSENTIAL JOB FUNCTIONS (Other duties may be assigned):
(100%) Transfer Agreement Support

  • Research and maintain course articulation, in collaboration with Transfer Administrative Lead, for general education/program requirements, major preparation, course-to-course and transferable units/courses with other educational institutions.
  •      Maintain currency on proposed curriculum changes and serve as the resource for articulation processes and assist the Transfer Administration Lead in the review and resolution of articulation agreements.  Document and monitor transfer information to track course articulation, course articulation relevancy, and course submission requests.  Maintain the Bridge site to track general education and program approvals for transfer level courses.
  •      Draft publications regarding articulation agreements, transfer courses, course number systems, exam scores and general education worksheets from potential transfer educations institutions based on direction of respective Deans.
  • Be familiar with basic hardware. Create simple text document in MS Word. Use and maintain voice mail. Use file manager. Use network file manager. Access college network systems; maintain a personal calendar and schedule meetings. Navigate through Windows and the Internet. Send and receive attachments. Use email to communicate.
  • Set up and use a laptop computer. Create reports, charts, and graphs on MS Word. Use scanning techniques equipment. Develop materials using presentation software.
  • Download and manage applications and files. Use spreadsheet graphics.
  • Demonstrate student-centered philosophy.
  • Display effective written and oral communication skills with diverse groups.
  • Demonstration of effective performance as a member of a work team.
  • Exemplify college values in all staff and student interactions, as well as services delivered.
  • Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social, or educational backgrounds.
  • Fluent, bilingual individual is beneficial.
•    Associate degree or equivalent in a related discipline required. 
•    Two years of relevant academic or office administration work experience is required.
•    N/A
•    While performing the duties of this job, the employee is regularly required to sit and talk or hear.
•    The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. 
•    The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
•    The employee must occasionally lift and/or move up to 25 pounds. 
•    Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
•    Work environment may require multi-tasking.  
•    The noise level in the work environment is usually moderate. 
This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives. 
•    Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College.