We are seeking a personable and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily operations, streamline office processes, and enhance overall productivity. You will be the first point of contact for clients and visitors, ensuring smooth communication and efficient management of office tasks.

Key Responsibilities and Time Allocation:
Operational Support Duties (50-60%):

• Assist in scheduling daily activities and installations
• Process purchase orders for job costing
• Track incoming orders and verify order accuracy
• Act as point of contact with vendor customer service for order concerns

• Greet walk-in and call-in customers and direct them to appropriate team members
• Assist in accounts payable and accounts receivable processes
• Prepare bank deposits
• Provide support for upper management

• Assist with employee on-boarding and off-boarding
• Other administrative duties as assigned

• High School Degree
• Experience with administrative and clerical work
• Proficiency in Microsoft Office Suite
• Attention to detail
• Strong communication skills
• Approachable and welcoming demeanor when greeting clients and team members
• Punctual, organized, and dependable
• Ability to multi-task

• Experience with Accounting Software (Sage 50 Accounting a plus)
• Familiarity with accounting principles and HR procedures